HESRA — RENTAL APPLICATION PREPARATION
Reviewed 22 September 2026
https://hesra.app/guides/rental-application-documents-netherlands

Use the property's document requirements to fill in this tracker.
Keep your completed copy private.

PROPERTY
Listing link:
Property reference:
Agent / landlord:
Verified contact or portal:
Application stage:
Deadline / next action:

DOCUMENT TRACKER — repeat for each requested item
Document requested:
Why needed / stage:
Required date or period:
Accepted format and maximum size:
Original located:
Submission copy checked:
Recipient and date sent:

BEFORE SENDING
[ ] Check the original listing and who handles the application.
[ ] Confirm the documents required at this stage.
[ ] Check dates, file formats and size limits.
[ ] Review each file for unnecessary personal information.
[ ] Check the purpose and required details before providing an ID copy.
[ ] Prepare any ID copy for its recipient and purpose.
[ ] Obtain permission before sharing another applicant's records.
[ ] Open the final files and check readability.
[ ] Record what was sent and the next step.

QUESTIONS TO ASK
Which documents do you need now, and how recent must they be?
What evidence can you accept for my work or income situation?
Which details must remain visible, and why?
What is your secure submission method?

Official ID guidance:
https://www.government.nl/faq/how-do-i-prevent-a-copy-of-my-id-being-used-for-fraudulent-activities